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CONSTITUTION
KHAYELITSHA CRICKET CLUB
1.NAME AND
OBJECTS:
The name of the club as defined by the Management Committee is Khayelitsha
Cricket Club , and its objects are:
(a) The carrying on of a cricket club, and all such other objects as may
be decided at the Annual General Meeting.
(b) To provide regular match fixtures for its members.
(c) To provide coaching for its members in a manner as decided by the Management
Committee.
(d) To provide a team structure whereby players may progress from age 9
through to adult.
(e) To encourage players to aspire to representative honours, whether it
be at regional, provincial or national level, and to provide transport to
relevant trials, net practices, or winter coaching as club finances allow.
(f) To provide for its members, opportunities for social activities and
recreation at the discretion of the Management Committee.
2. SUBSCRIPTIONS:
Subscriptions shall be set by the Management Committee and shall become
due as follows:-
Full season……R30 ,00 due 1st January.
The foregoing full subscription must be paid to the Club Treasurer within
three months from the date on which it becomes due. A subscription may be
levied for part of the year at the discretion of the committee, and shall
be based on a pro-rata basis. The waving of the subscription may also be
permitted due to financial considerations.
3.MANAGEMENT STRUCTURE
DIRECTORS
All concerns of the Club and all arrangements for its management and finance
shall be vested in the Club Directors, which shall consist of a Board of
Directors, who shall hold office for a maximum period of 3 years. Such Directors
will consist of:-
President/Secretary/Treasurer/ and up to five other Directors. After 3 years
such Directors will retire but shall be eligible for immediate re-election.
The appointment of Directors to the Board of the Khayelitsha Cricket Club
shall be nominated and voted for at the Khayelitsha Cricket Club's A.G.M.
Only members of the K.C.C. will be entitled to vote. The Board shall elect
its own Chairperson.
MANAGEMENT COMMITTEE
The day to day affairs of the Club shall be administered by a Management
Committee, under supervision of the Board of Directors, consisting of:-
1.Club captain
2.One or more Directors
3.Match Secretary
4.Publicity Officer
5.Transport Co-ordinator.
6.Coaching administrator
7. Club coaches and / or team captains as required
1,2,3,4,5,6, shall be voted for at the A.G.M.. Club coaches will be appointed
by the Coaching Administrator, and team captains by team managers. The Management
Committee shall elect its own Chairperson.
4. FUNCTIONS OF MANAGEMENT
The Board and Management Committee shall possess all needful powers for
the government of the Club, and their decisions will be final and binding,
and for that purpose shall be empowered to make and publish from time to
time, bye-laws as they deem necessary. They shall also be empowered to delegate
to sub committees such functions and duties of the club activities as they
may from time to time determine. The Board shall meet periodically as determined
by its Chairperson.
The Management Committee shall meet when necessary for the transaction of
business.
A Director may also hold a position on the Management Committee.
A club member, other than a Director may hold two positions on the Management
Committee. If any member of the Board or the Management Committee shall
be absent from committee meetings for three consecutive meetings, unless
satisfactory reasons are given for such absence, a warning letter shall
be sent by the Chairperson.
5. MEMBERS
a. No member shall participate in the advantages of the Club or vote on
any question until their fees (if any) and their subscription be paid according
to the existing rules, and such payment shall be their distinct acknowledgement
of, and acquiescence to the Rules and Regulations of the Club.
b. All subscriptions shall be paid in accordance with Section 2. The Board
after having given the members 14 days notice of their intention to do so,
may erase their names from the list of members.
c. If the conduct of any member whilst on or near the Club premises or at
any other cricket club be considered injurious to the character and interests
of the Club, the appropriate committee shall investigate such conduct. Complaints
should either be in writing or by personal evidence. If the member is considered
guilty, the committee is empowered to take appropriate action.
d. Any member ceasing to belong to the Club by death, resignation, or otherwise
shall thereupon cease to have any claim on the Club, unless so ruled by
the Board.
6. GENERAL MEETINGS
(a). The A.G.M. of the Khayelitsha Cricket Club shall be held in Aug/Sept
each year for the purpose of finance and ratification of new Directors,
and members of the Management Committee; and for the transaction of any
other business; and of any motion of which written notice has been given
three days previously.
Each member shall have one vote.
Ten clear days notice of the date and place of all General Meetings shall
be given in writing to key members, and notified verbally to the rest of
the membership.A notice will be displayed in the Club premises.
A quorum of any General Meeting shall be 20 members.
(b) A Special General Meeting may be convened at any time by the Board upon
receipt by the Secretary of a requisition signed by not less than 10 members
and specifying the resolution(s) to be submitted to the meeting; the Secretary
shall give 10 clear days notice of the date and place of the meeting, accompanied
by a copy of the agenda of the business to be transacted. A quorum of any
Special General Meeting shall be 20 members. Upon receipt of the requisition,
duly in order, the Secretary shall convene the S.G.M. within 21 days therefrom.
7. NOMINATION OF OFFICERS AND COMMITTEES
1. The Directors after serving three years, and other Officers and Committee
members shall retire at the A.G.M., but shall be eligible for re-election.
Nominations shall be made in writing to reach the Secretary not later than
5 days prior to the date of the meeting, stating the date of the nomination,
name(s) of candidate(s), proposer and seconder, and signed by the nominee.
Members may propose only one candidate to the Board and only one candidate
to the Management Committee, but they may second others.
Respective committees, including the Board, shall be empowered to fill any
vacancy among their own officers which may arise during the year, but the
appointment of such officers shall be deemed to be temporary, and must be
elected and/or ratified.at the next A.G.M.
8. DUTIES OF THE DIRECTORS
(a)The Directors shall cause proper books of account to be kept with respect
to:
All sums of money received and expended by the Club, and the manner in respect
of which, the receipt and expenditure takes place.
All sales and purchases of goods by the Club, and all the assets and liabilities
of the Club.
(b) The books of account shall be kept at the registered office of the club,
or at such place as the Directors think fit, and they shall always be open
to the inspection of the Directors.
( c ) The Directors shall, from time to time, cause to be prepared and laid
before the club in general meeting, profit and loss accounts, balance sheets
and reports, copies of which shall be sent to all key members not less than
7 days before the date of the meeting, and also placed on the notice board.
9. AUDIT
An auditor shall be appointed to inspect the books of account, if that is
the decision of the Board of Directors/ Management Committee.
10. MISCELLANEOUS
(a). No gambling shall be allowed in the club.
(b) No drugs or unauthorized drinking shall be allowed in the club. Violation
of this rule will result in the immediate ending of the membership of the
guilty persons.
( c ) The theft of equipment shall result in the termination of the guilty
party's membership. The taking home of equipment without authority may considered
as theft, even though the member claims to be only borrowing it.
(c) Members may not enter the equipment room without permission from the
coaches or team managers.
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